• Possess a Master’s Degree in Education and/or Education

• Be a practicing Catholic;
• Have successful experience(s) in a Catholic school;

• Give evidence of administrative leadership skills in Catholic identity, instructional evaluation, management, promotion and maintenance

   

Title: Parish Secretary/Receptionist

Description: Part-time, hourly position 

Performs secretarial duties and acts as a minister of hospitality for staff and parishioners of Massena Catholic Parishes.

Primary Responsibilities:

Office Responsibilities:

• Answers telephone and doors in a respectful manner in accordance with parish standards and takes messages for pastor and staff.
• Welcomes and assists visitors to the parish office in a warm and inviting manner.
• Works with Pastor to maintain updated Parish phone system voice messages and prompts, to include weekend & Holy Day Mass schedules and voice mail box options.
• Reviews email daily and forwards information as appropriate.
• Provides word processing duties for the pastor and professional staff.
• Prepares and submits weekly Bulletin as primary editor.
• Sends out weekly bulletins to individuals on mailing lists.
• Picks up and delivers mail to Post Office, on scheduled work days.
• Sorts and distributes both incoming and outgoing mail, on scheduled work days.
• Monitors and orders office supplies in coordination with Business Manager.
• Coordinates and prepares parish bulk mailings.
• Updates parish master calendar.
• Files correspondence, reports, minutes and other data as requested.
• Receives and schedules Mass requests.
• Assists with and tracks Papal Blessings Requests.
• Receives and processes Memorial Fund and Sanctuary Candle Offerings.
• Prepares Tally sheets and deposits for General Account (except Sunday Collections) for the parishes.
• Provides support for volunteer money counters.
• Maintains parish sacramental records for the parishes.
• Assists with annual parish Spiritual Report, due in September, to include tallying sacraments and other vital statistics as required for the Parishes.
• Maintains marriage preparation files to include packets for all couples, as well as Pre-Cana information materials.
• Provides background support/clerical work for parish events as requested.
• Coordinates and processes requests for rentals of St. Mary’s Social Hall & St. Lawrence Parish Hall.

Parishioner Data:

• Maintains all Parish Census using Parish Data System.
• Assists with processing and publishing of Ministry Schedule, through MSP, as needed.
• Sends parishioner update data to Diocesan offices.
• Posts parish contributions and mails contribution statements.

Other Responsibilities:

• Contacts Pastoral Associate, Bereavement Minister and Cemetery Manager when a death occurs and provides support as needed.

Vision and Mission:

• Fulfills responsibilities according to the parish vision and mission.
• Understands legal, ethical and moral Christian standards and apply them to fulfillment of job duties and parish life.
• Maintains confidentiality in all area of responsibility.
• Establishes and maintains harmonious working relationships with other employees, church members, and the public.
• Continues with professional, educational and spiritual development.

The above statements are intended to describe the general nature and level of work required for this position. This is not meant to be an exhaustive list of all responsibilities, duties, and skills required and will be subject to periodic review and updates as deemed necessary.

To apply, email a resume to smarion@massenacatholics.com.
For more information, email the address listed above, call (315)769-2469 or complete a contact us form. 
 

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Title: Cemetery Office Manager

Description:   Part-time, hourly position
The Cemetery Office Manager performs a variety of general administrative and clerical duties related to planning, coordinating and directing all phases of Calvary and St. Lawrence Cemetery operations.  All clients’ needs must be met with respect, compassion and dignity.

Application deadline is July 6.

Primary Responsibilities

Cemetery Responsibilities:
 

• Meet with families/clients to arrange and execute sale of burial plots to include situations of pre-arrangements, as well as, “at time of death”, which will on occasion, entail working with clients in time of bereavement, requiring a caring and sensitive approach.
• Communicating with clients face-to-face, telephone, mail or email.
• Giving correct information to clients on available services.
• Helping clients locate graves, urns and markers.
• Working closely with Bereavement Committee Coordinators, Pastoral Associate and Pastors in preparation of funeral arrangements.
• Working with the funeral directors and other individuals who may be involved in a burial, to include some evening and weekend communications.
• Coordinating the scheduling and arrangements for funeral services with the funeral homes; monitoring outstanding accounts and executing actions necessary to collect earned revenues.
• Coordinating burials/activities with the cemetery grounds caretakers.
• Prepare burial tickets, with diagram, for Calvary Cemetery Caretaker.
• Reviews email daily and forwards information as appropriate.
• Coordinates and prepares cemetery bulk mailings.
• Arranging, supervising and assisting with memorials.
• Performing basic clerical tasks such as filing, handling mail, using copier, etc.
• Responding to any correspondence in a timely manner.
• Maintaining relevant documentation.
• Scheduling funerals, burials and other services.  Selling burial plots & receiving accounts for payments.  Making receipts and maintaining payment balances in cooperation with bookkeeper and insuring all appropriate paper work is completed.
• Coordinating and properly completing of all necessary paperwork.
• Performing computer procedures such as daily backup, software maintenance, financial receipts, and inputting any other relevant and correct data. And, as time allows, digitizing Parish Cemetery records.
• Using software system and completing, maintaining other relevant records.
• Performing related duties as required.

Parish Office Responsibilities:
 

• Serve as back-up for greeting, directing and assisting clients and all visitors to the Parish Office.
• Answers telephone in a respectful, pleasant manner in accordance with parish standards and takes messages for pastor and staff.
• Prepares and submits weekly Bulletin alternately with Parish Secretary
• Provides back-up support/clerical work for parish office, as requested through the Pastor, Pastoral Associate or Business Manager.

 
Vision and Mission:
 

• Fulfills responsibilities according to the parish vision and mission.
• Understands legal, ethical and moral Christian standards, applying them to fulfillment of job duties and parish life.
• Maintains confidentiality in all areas of responsibility.
• Establishes and maintains harmonious working relationships with other employees, volunteers, church members, and the public.
• Continues with professional and spiritual development.

The above statements are intended to describe the general nature and level of work required for this position. This is not meant to be an exhaustive list of all responsibilities, duties, and skills required and will be subject to periodic review and updates as deemed necessary.

To apply, email a resume to smarion@massenacatholics.com.
For more information, email the address listed above, call (315)769-2469 or complete a contact us form.